Procedures for Submission

All papers submitted to RO-MAN 2025 will undergo a peer-review process. A manuscript will be reviewed by at least two reviewers, who will provide detailed comments. If the paper is accepted, the authors will submit a revised version (final paper) that takes into account this feedback. The review process is managed by the program chair, the program co-chairs, and the regular and special session associate editors. Both regular and special session papers will appear in the proceedings if they are accepted.

All papers are reviewed using a single-blind review process: authors declare their names and affiliations in the manuscript for the reviewers to see, but reviewers do not know each other's identities, nor do the authors receive information about who has reviewed their manuscript.

Authors should use the templates provided by the electronic submission system. The templates for US Letter format paper should be used. Please download the templates below.

The manuscript submission website will require that you submit your abstract and make any final changes to the author list and title of the paper before uploading the paper. All authors and co-authors must be registered in the electronic system. It is the corresponding author's responsibility to ensure that the complete author list and the correct title are being entered. This information will be used for the conference program and the proceedings.

Call for Regular Papers

Papers related to the study of robotic technology, psychology, cognitive science, artificial intelligence, human factors, ethics and policies, interaction-based robot design, and other topics under the broad theme of human-robot interaction are welcome. Manuscripts will be reviewed through a rigorous single-blind peer-review process. The maximum length of the final submission is 6 pages, with 2 additional pages allowed at an extra charge. Papers presented in regular sessions will be included in the official conference proceedings.

 Important Dates

Submission Deadline: March 20, 2025

Submission Deadline: March 25, 2025

Submission Deadline: March 31, 2025 (Final)

Notification of Acceptance: May 10, 2025

Camera-ready Deadline: June 6, 2025

Submission

All submissions to RO-MAN 2025 should be done via https://ras.papercept.net in the corresponding conference section.

Important: Please remember always to check the right time at the ras.papercet server!

This is countdown can be different from the time in the server according to your region. The time to take in consideration is the one at the server.

Guidelines for Accessible PDF Submissions

RO-MAN is committed to making our PDF proceedings and review process more accessible, especially for screen reader users who often encounter challenges with the PDF format. We ask all authors to prioritize accessibility throughout the submission process.

If your paper addresses accessibility or assistive technology, please follow the SIGACCESS guidelines on writing about disability.

Essential Accessibility Steps

To ensure your document meets accessibility standards, follow these steps from the SIGCHI Guide to an Accessible Submission. Refer to the guide for detailed instructions on creating the final accessible PDF:

  1. Content Markup:

    Use appropriate Word template styles or LaTeX markup for headings and lists.

  2. Visual Distinction:

    Incorporate shapes and patterns in figures and legends to convey differences beyond color.

    Ensure that text referring to figures also highlights non-color-based distinctions.

  3. Figure Descriptions:

    Provide text descriptions for every figure (consult the SIGACCESS Guide to Describing Figures).

  4. Table Accessibility:

    Construct tables as real, marked-up tables rather than images, and label header cells clearly.

  5. Equation Formatting:

    Create equations using appropriate markup instead of embedding them as images.

  6. Metadata Inclusion:

    Add comprehensive metadata to your document.

LaTeX-Specific Considerations

Be aware that creating fully accessible PDFs from LaTeX can be challenging. While we encourage you to make your best effort, we understand that full compliance may not be achievable. You can perform a basic check of your PDF’s accessibility using tools like Adobe Reader’s Read Out Loud or Apple’s built-in reading tool. However, these tools are not as thorough as dedicated screen readers.